- Hallsville Independent School District
- Purchasing
Purchasing
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Welcome to the Hallsville ISD Purchasing Department
For EDGAR Manual and related documents see document section below.
For Travel - Employees please see the Intranet Page for TRAVEL
http://intranet.hisd.com/employee-handbook-and-forms/
HALLSVILLE ISD is pleased to announce the use of a new online procurement system for HISD.
Even if you are a current vendor with HISD, please register as a vendor on the Ion Wave system so that you will be notified of any bid opportunities.
Registration is HERE. Additional help for registration is found HERE
Current Bid Opportunity:
3/31/23 - Ballistic Window/Door Film Due Date: May 8, 2023 @ 10AM (Pre-bid Mtg 04/17/2023-HISD Training Center)
5/10/22 Texas Virtual Academy Tutorial Services RFP (see Ion Wave) (rolling acceptance until Aug. 31, 2023)
GENERAL INFORMATION FOR VENDORS
In order to do business with Hallsville ISD, a Vendor Packet will need to be completed.
The Vendor Packet includes (documents found below):
- A vendor application - Vendor Application
- Completing a W-9 (filled out completely and properly) IRS-W9 Form
- Conflict of Interest Questionnaire TX-Conflict of Interest form
- HISD Debarment Form - HISD Debarment Form
- Felony Conviction Form and Criminal History Verification (if applicable)
- Certificate of Insurance (with HISD as additional insured, if applicable)
Please send the completed vendor packet to your contact in the district or Kathy Bradford at kbradford@hisd.com.
Vendors
Purchases from vendors that operate on a cash basis (do not accept purchase orders) will not be allowed. To comply with purchasing laws, HISD uses several cooperative and Interlocal agreements as allowed under the law. Region VII Purchasing Cooperative is available for most purchases; however, the district participates in several cooperative purchasing programs (see below). The vendor list is continuously updated as new bids are awarded. All purchases must use awarded vendors in compliance with both state and federal purchasing statutes, particularly EDGAR. Some exceptions can be made for purchases using local funds for Best Value, Sole Source and other exceptions.
Education Service Center Region VII Purchasing Cooperative (ESC REG 7)
(903) 988-6859Region 7 Purchasing and Vendor Services
EPIC 6 Purchasing Co-op
TIPS ESC Region 8 Purchasing
Allied States Co-op (Region 19)
Choice Partners Purchasing Co-op
BuyBoard (TASB)
DIR
Equalis Group
NCPA
OMNIA Purchasing (Formerly National IPA and US Communities
PACE Purchasing Cooperative
Sourcewell (formerly NJPA)
TEA Approved Contracts
TX Smart Buy
TEXAS PURCHASING - TEXAS DEBARRED VENDORS
EDGAR MANUAL and Accompanying Other Purchasing Documents
Documents
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EDGAR-Self Certification of Increased Micro Purchasing Threshold
EDGAR MICROPURCHASE THRESHOLD INCREASE AS OF 12.04.20.pdf 204.62 KB (Last Modified on December 7, 2020) -
2 CFR Section 200 Required Provisions-Federal Purchases only
For completion by the vendor when making Federal Purchases. Must be attached to the requisition.
Exhibit - RMG 2020 2 CFR Section 200 REQUIRED PROVISIONS.pdf 158.23 KB (Last Modified on September 27, 2021) -
HISD Confidentiality Agreement
Form - HISD Confidentiality and Use of Information Agreement.pdf 316.08 KB (Last Modified on June 28, 2018)
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Sole Source Affidavit
Sole Source will be accepted on a case by case basis. All purchases with federal funds must seek approval of Sole Source through this TEA. TEA Sole Source Approval
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Adding a New Vendor - Instructions for employees
Follow these instructions to request a new vendor be added to our Skyward database. Only add a new vendor after the vendor has completed the vendor application form and all documents have been obtained. Please attach all required documents to the vendor application in Skyward.